How do I notify more employees when a form has been submitted?

Overview

When an Admin is creating or modifying a form template - Inspection, Incident, Meeting - there is an option to use 'Additional Users to Notify' field to include more employees as recipients for form submission notifications.

How does this field work?

Any employees added to this field will automatically receive notifications for forms created and submitted for the specific form template. 

Employees included in this field will always act as an add-on to the list of employees that will be receiving email notifcations. 

For instance, 

• If there are people in the Sign-Off Authority field, then the people in the 'Additional Users to Notify' field will be added to that list

• If there is no one in the Sign-Off Authority field, then the people in the 'Additional Users to Notify' field will be added to the default list of recipients of the email notifications sent when the form is submitted

Why can't I add a specific employee? 

Only employees with permissions to view the form type can be added to the 'Additional Users to Notify' field.

An employee will not be listed in the employee lookup dropdown if their account meets the following criteria:

• they do not have site membership to where the form template is located
• their job profile does not allow them to view this type of form