Table of Contents
1. Overview
2. How to Import Employee Hours
2.1 Import rules
2.2 How to find your site ID
3. How to add/edit Employee Hours on the Web App
4. Tips and Other Information
1. Overview
The Employee Hours feature allows admins to enter the total number of employee hours that can be used to calculate your organization's TRIF for Standard Sections. To read more about where this calculation is used, check out the article here.
In eCompliance, you can use Employee Hours for tracking and reporting. The hours must be manually inputted through the importing function or editing it on the page directly. Only employees with the 'View Employee Hours' and 'Edit Employee Hours' can access the Employee Hours page.
Employee hours are calculated by total hours per site per month and can be filtered by year.
There are three different ways you can enter and edit your organization's Employee Hours:
- In-app editing
- Import/Export using an Excel file
- API PUT methods (HERE is a link to our API documentation)
This article will detail how to edit your organization's employee hours with In-app editing and importing/exporting. (For the API method, please reach out to a member of your organization's team who has expertise in using API - all supported methods are documented in our API documentation)
The feature is under the Home Page >Site Operations > Employee Hours.
2. How to Import Employee Hours
1. Login to eCompliance at my.ecompliance.com
2. Navigate to your Home Page
3. In the right-hand side menu, under 'Organization Operations', click on 'Employee Hours'
4. Click on the 'Import/Export' button
5. Click the 'Export Employee Hours' tab, select the year you want to import employee hours, then click 'Export'.
Note that when importing employee hours, you must first export the file for the importing template.
6. Record the employee hours in the Excel sheet. Refer to the Import Rules to ensure a successful import.
2.1 Import rules:
- Make sure that all rows are filled out. The import will not be completed successfully if the file has blank rows.
- The imported numbers will overwrite existing numbers in the system
- The Site ID, Month, and Year columns are required. If the cells are blank, the import will not be completed successfully.
- You must use an existing Site ID. For instructions on how to find a site ID, see the next section of the article.
- Site IDs cannot be duplicated.
- Employee hours must be a positive number. The system will not accept negative employee hours.
7. Once you're done with the edits on the Excel sheet, save the file and return to the eCompliance 'Employee Hours' page.
8. Click 'Choose File' and locate the Excel file saved in step 7.
8. Click the 'Import' button to upload the file.
2.2 How to find your site ID:
To find the site ID for an existing site, click on the site navigation icon on the top of the page, then hover over the name of the existing site in your site tree. The ID number of the site your cursor is hovering over will be shown in the URL at the bottom of your web browser.
3. How to add/edit Employee Hours on the Web App
Instructions:
1. Click on the Home module
2. On the far-right side of the page, under 'Organization Operations', click 'Employee Hours'.
3. Click the Edit button
4. Enter a number of hours into each of the table's cells for each month and site.
Field rules:
- The values need to be numerical characters can include two decimal places
- Cannot be a negative number
- Cannot include alphabetical characters
- Cannot use special characters
- Cannot have spaces in between the numbers
5. Click the 'Save and Close' to apply the changes
4. Tips and Other Information
Some things to note when exporting Employee Hours:
- Hours can only be exported for 1 year at a time
- Values entered accepts numbers with up to 2 decimal places
- Years are automatically added when the next year comes
If you are not seeing the Organization Operations menu, check your employee profile to ensure that you are an admin of your site.
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